B&D Job Openings

Position Vacancy Announcement

Brailsford & Dunlavey is a leading facility planning and program management firm dedicated to serving major educational institutions, public agencies, and non-profit clients. The firm focuses specifically on development of quality-of-life facilities that serve the following areas: campus housing, intercollegiate athletics, campus recreation, student unions, arenas, stadiums, campus edge developments, elementary and secondary schools, and community recreation. B&D's facility planning process integrates market research, financial analysis, architectural programming, site evaluation, and economic impact assessment into a comprehensive process in which users and client decision-makers are involved at every step.

Position Purpose: This entry-level position will perform a variety of research and development tasks including conducting original research to support and improve B&D's methodologies, distilling and assembling data from B&D's internal databases that can be remarketed to clients or used in project reports, preparing data for presentation to both internal and external audiences, and coordinating presentations or small conferences where B&D research is presented to clients.

Essential Responsibilities: To perform this job successfully, an individual must be able to complete each essential responsibility satisfactorily. Other essential and non-essential responsibilities and projects may be assigned.

1. Conduct original research.

• Identify data sources that help project staff stay current on best practice initiatives and latest trends in relevant industries.

• Refine and report external data so staff are aware of the latest trends.

• Maintain database of research materials that is easily searched and updated.

• Make recommendations for improving B&D's methodologies based on research outcomes.

• Author papers, presentations, or reports that utilize research data.

• Support marketing efforts by researching information that can strengthen proposals.

• Assist project staff who have unique or demanding research needs.

2. Organize, distill and assemble data stored in B&D's internal databases.

• Assist with developing data storage methodologies that organize B&D's project and research data in easily searchable and retrievable structures.

• Help develop and monitor storage protocols so all employees maintain project information in consistent ways.

• Maintain database of research materials that is easily searched and updated.

• Mine data on pertinent topics from internal sources that B&D can remarket to clients or use to improve project reports or the firm's overall body of knowledge.

3. Prepare data for presentation.

• Author and/or co-author presentations on topical areas relevant to B&D's project work.

• Prepare presentations in appropriate form (PowerPoint, LiveMeeting, etc.).

4. Coordinate administrative functions of presentations or papers where B&D's original research is presented to clients.

• Assist with developing protocol for selling B&D's research to new and existing clients.

• Coordinate all client management activities (registration, fee collection, room reservation, A/V needs, etc.).

• Assist with marketing the presentation or paper.

5. Assist with quality control efforts.

• Proofread reports.

• Follow up with clients to determine their satisfaction with B&D's work product.

6. Perform other duties as assigned that are consistent with other job-related duties

Minimum Requirements:

[The requirements listed below are representative of the minimum education and/or hands-on experience necessary to perform each essential responsibility.]

Bachelor's degree in quantitative methods, statistics, or related field required. Previous research experience preferred.

Competencies:

[The competencies listed below are representative of the knowledge, skills, and/or abilities required to perform each essential function.]

Technical Competencies:

• Knowledge of quantitative analysis and research methodologies.

• Knowledge of English composition and grammar standards and rules.

• Knowledge of report authoring and database querying preferred.

• Proficiency with Microsoft Office and other relevant software (i.e., statistics / data management).

Professional Competencies:

• Adaptability, analytical & critical thinking, initiative & motivation, planning & project management, decision making & judgment, business acumen, customer service, teamwork, diversity awareness, interpersonal relationships, communication, integrity, leadership, long-term focus, and organizational change.

• Ability to distill large amounts of data into meaningful form.

• Self-starter capable of working independently.

Human Relations:

Internal contacts include staff at all levels. External contacts include clients, vendors, research organizations and other businesses. Contact involves gathering and exchanging information, giving and receiving instructions, making presentations, and writing correspondences.

Work Environment, Equipment, and Physical Demands:

[The demands marked below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please indicate below where reasonable accommodation may be needed.]

Work Environment

• Office environment, moderate noise

• Occasional evening or weekend work

• Washington, DC location

Physical Demands

• Sitting at a desk or table regularly throughout the day

• Repetitive wrist, hand, or finger movement (while operating computer equipment)

• Standing or walking

• Occasional bending, crouching, and stooping (document assembly, filing)

• Hearing and talking

• Extended periods of reading fine print

• Eye-hand coordination (keyboard typing)

Equipment

• Office equipment/computers regularly throughout the day

Project Cost Accounting Clerk

Position Vacancy Announcement

Position Purpose: The Project Cost Accounting Clerk will track payment application processing, job cost reporting, and budget updates for various capital improvement projects on behalf of the District of Columbia's Program Management Team.

Essential Responsibilities: To perform this job successfully, an individual must be able to complete each essential responsibility satisfactorily. Other essential and non-essential responsibilities and projects may be assigned.

1. Track and Process Vendor payment requests timely and accurately.

• Ensure approved documents are submitted in accordance with the payment procedures.

• Update the invoice log for all capital improvement projects monthly.

• Enter transactions accurately, ensuring the correct document type, project code and G/L accounts.

• Post batches through the Project and Purchases ledger.

2. Process Project/Client invoices timely and accurately.

• Work with Project Executive to assemble invoices in accordance within contractual and financial reporting standards.

• Compile Project Invoices, with substantiation, and remit to client timely.

• Post batches through the Project and Sales ledgers.

3. Ensure all Project and Vendor files are complete, accurate and orderly.

• Promptly assemble and file financial records (either in physical or digital format) and all vendor correspondence in accordance with department standards.

• Manage document retention for all vendor files.

4. Respond to Request for Information (RFI's) by Project Staff, Clients and Vendors.

• Handle requests in a professional manner while quickly and accurately providing information.

• Ensure data requests are authorized; protecting information from either internal or external requests that are not legitimate.

5. Job Cost Reporting

• Provide monthly updates for all capital improvement projects.

Minimum Requirements:

[The requirements listed below are representative of the minimum education and/or hands-on experience necessary to perform each essential responsibility.]

High school Diploma (GED or equivalent) is required, Associate's or Bachelor's degree preferred. One to two years experience as an accounting clerk.

Competencies:

[The competencies listed below are representative of the knowledge, skills, and/or abilities required to perform each essential function.]

Technical Competencies:

• Able to use Microsoft Office suite; Word, Excel, PowerPoint and Outlook.

• Proficient in utilizing Accounting Information Systems; at a minimum, Peachtree, QuickBooks or Microsoft Office Accounting.

Core Competencies:

• Organized, with team-ready focus and attitude.

• Willingness to learn and excel in a fast-paced environment.

• Strong attention to detail.

• Effective communicator (oral and written).

Human Relations:

Internal contacts include staff at all levels. External contacts include external customers and vendors. Contact involves: routing calls, troubleshooting, or providing information.

Work Environment, Equipment, and Physical Demands:

[The demands marked below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please indicate below where reasonable accommodation may be needed.]

Work Environment

• Office environment, moderate noise

• Occasional regional and national travel

• Occasional evening or weekend work

Physical Demands

• Sitting at desk or table up to 6 hours per day

• Repetitive wrist, hand, or finger movement (while operating computer equipment)

• Standing or walking

• Eye-Hand Coordination (keyboard typing)

• Hearing and talking

• Extended periods of reading fine print

• Light to moderate bending, crouching, and stooping (filing)

Equipment

• Office equipment/computers 8 hours per day.

Human Resources Assistant

Position Vacancy Announcement

Position Purpose: The Human Resources Assistant will help the Human Resources Manager with coordination of day-to-day activities including recruitment & selection, compliance, benefits & compensation administration, staff development, employee relations, and human resources information system (HRIS) administration.

Essential Responsibilities: To perform this job successfully, an individual must be able to complete each essential responsibility satisfactorily. Other essential and non-essential responsibilities and projects may be assigned.

1. Assists with the recruitment and selection process to efficiently hire qualified talent with diverse personal and professional backgrounds.

• Sources and identifies qualified candidates through various avenues including: print advertising, online job boards, search firms and agencies, colleges, job fairs, and direct sourcing through a network of contacts.

• Reviews resumes and applications and initiates contact with candidates to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position.

• Coordinates interview logistics including candidate correspondence, scheduling, travel arrangements, etc.

• Assists with pre-employment testing of candidates.

• Performs reference and background checks on successful candidates.

• Files and maintains job files and recruitment records.

• Helps develop and maintain recruiting data and reports.

2. Ensures company compliance with applicable employment laws and regulations.

• Assists with identification of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance with federal and multi-state employment laws (including MD, WV, OH, IL, CT, PA & CA).

• Performs research to ensure that HR remains knowledgeable of all federal and state legal updates.

• Works closely with HR Manager to keep employees updated in regards to new policies/procedures.

• Assists with annual revision of employee manual.

3. Assists with administration of salary and benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, and leaves of absence.

• Analyzes wage and salary reports and data to determine competitive compensation plan.

• Communicates and works effectively with accounting staff to ensure timely completion of payroll-related actions and changes.

• Assists with benefit enrollment process for health insurance and 401(k) plans.

• Reconciles insurance invoices in a timely fashion for submission to Accounting.

4. Assists with staff development and performance management programs.

• Develops, coordinates, and facilitates staff training in human relations skills such as conflict resolution, time management, interpersonal communication, and effective teamwork.

• Schedules and tracks technical or external training for individual employees. .

• Develops, coordinates, and facilitates management training in basic supervision, effective hiring, performance management, risk management, diversity awareness, and harassment.

• Facilitates retreats, planning meetings, team building workshops, exercises, or programs to enhance firm cohesiveness, camaraderie, or morale.